Privacy Policy
Effective Date: 30 May 2025
Last Updated: 27 March 2026
This Privacy Policy explains how TaskDivide (“we”, “us”, “our”) collects, uses, stores, and protects personal information. By accessing or using TaskDivide (“the Service”), you acknowledge that you have read and understood this Policy.
1. Introduction
We are committed to protecting the privacy and confidentiality of all individuals who use TaskDivide. This Policy outlines the types of information we collect, how it is used, and the measures we take to safeguard it.
2. Information We Collect
We may collect the following categories of information:
- Personal Information: such as your name, email address, and contact details.
- Usage Data: including login activity, page interactions, and system logs.
- Cookies and Technical Data: used to support authentication, security, and site functionality.
- Uploaded Content: documents, receipts, invoices, and other files submitted through the Service.
We collect only the information necessary to operate the Service and support organisational governance and administration.
3. How We Use Your Information
Your information is used for the following purposes:
- To operate, maintain, and improve the Service.
- To support governance, reporting, and administrative functions.
- To ensure system security, auditability, and compliance.
- To provide support and respond to user enquiries.
We do not sell or share your personal information with third parties for marketing or unrelated purposes.
4. Data Security
TaskDivide is built on Microsoft Power Platform, Dataverse, Azure, and SharePoint Online. These services provide enterprise‑grade security, including:
- Encryption of data in transit and at rest.
- Role‑based access control and identity management.
- Audit logs and activity monitoring.
- Microsoft‑managed backups and disaster recovery.
While we take reasonable steps to protect your information, no system is completely secure. Users should exercise caution when uploading sensitive information.
5. Your Rights
You may request to:
- Access the personal information we hold about you.
- Correct inaccurate or incomplete information.
- Request deletion of personal information where appropriate.
To exercise these rights, please contact the site administrator or designated Privacy Officer.
6. Changes to This Policy
We may update this Privacy Policy periodically. Continued use of the Service after changes are published constitutes acceptance of the updated Policy.
7. Financial Data & Bank Statement Privacy
TaskDivide processes bank transaction data for reconciliation and governance purposes. Transaction narratives may include payer names, reference descriptions, and payment identifiers.
Who Can Access This Information
Full transaction details are visible only to authorised finance roles, including:
- Account Finance Administrators
- Work Group Finance Administrators
All other users see masked or redacted versions of financial data to protect personal information.
How We Protect Financial Data
- Role‑based access control limits visibility to authorised personnel.
- Names and references are masked for general users.
- Access to financial pages is logged and monitored.
- Data is used solely for governance and financial administration.
If your name or payment reference appears in a transaction and you wish to request redaction or clarification, please contact the Group Finance Admin or Privacy Officer.
8. Document Storage & Public Access
TaskDivide stores uploaded documents in cloud‑based storage environments, including Microsoft Azure. In some cases, documents may be stored in containers configured for public or semi‑public access.
What This Means
Documents stored in publicly accessible containers may be retrievable by individuals who possess the direct file URL. These links are not indexed by search engines and are not intentionally shared, but access is not restricted by authentication.
User Responsibility
By uploading documents, you acknowledge and accept that files may be stored in publicly accessible cloud storage. You are responsible for ensuring that uploaded content does not contain sensitive personal information unless required and protected by additional safeguards.
Retention & Removal
Uploaded documents are retained for operational and governance purposes. You may request deletion of a document by contacting the site administrator or Privacy Officer.